E-commerce: Automated Stock Management

Eliminate stockouts with a 100% automated alert and supplier ordering system.

The Challenge

The online store sold 200+ items but had no automatic alert system. The logistics manager manually checked stock every week.

Critical problems:

  • Frequent stockouts (15-20 products/month)
  • Estimated lost sales of €5K/month
  • 5 hours/week dedicated to manual management
  • Forgotten or delayed supplier orders

The TIASEO Solution

1. Shopify Connection

Real-time stock level synchronization via Shopify API.

2. Google Sheets Dashboard

Centralized dashboard with formulas to calculate critical thresholds.

3. Make Automation

Workflow that monitors stock and generates supplier orders.

The Process in 4 Steps

01 Automatic Sync

Every hour, Make retrieves Shopify stock data and updates Google Sheets (200 items synchronized).

02 Critical Threshold Detection

If stock < 10 units for a product, Make triggers an alert and adds the product to the "To Order" list.

03 Purchase Order Generation

Make automatically generates a PDF purchase order with logo, supplier details and calculated quantities (target stock = 50 units).

04 Supplier Email Sending

Automatic email to the relevant supplier with PDF attached + copy to logistics manager for validation if needed.

The Results

-75%

in stockouts

5h

saved every week

100%

of orders tracked and automated

"I no longer spend Friday afternoons checking stock. The system alerts me and orders automatically. It's magical."

— Logistics Manager, E-commerce

Want stock that manages itself?

Let's discuss your logistics flow and automate your stock monitoring.

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